It might not feel like it outside yet, but the holidays will be here before you know it. That means plenty of holiday office parties—and if you’re planning one this year, it’s never too early to get started.
Creating an event your coworkers won’t soon forget isn’t easy, but with some careful planning and creative choices, you can ensure your office holiday party will be a big hit. Below are a few useful tips and suggestions to help get you started.
- Talk with the team. Don’t just assume you know what your coworkers want from their office party. Be sure to ask attendees if they have any ideas about food, themes, entertainment—and also about what dates and times work best for them. While you can’t please everyone, it’s always a good idea to get input from the team, especially when it’s early in the planning process.
- Pick a theme and/or style. Making your party memorable means picking a distinct theme or style. Maybe you have an 80’s Christmas party. Or a racing-themed Christmas party. Or another theme that highlights your company’s unique culture. Whatever you choose, make sure it’s something that aligns with your business’ image and values.
- Get the word out. Make a list of people to invite, and be sure to send a save-the-date invitation as soon as you figure out the day and time. People’s calendars fill up fast during the holiday season, so you want to send invitations early to make sure your party is well attended.
- Make a budget. Typical office parties can cost a few hundred dollars or thousands, so make sure you have a budget and stick to it. The best way to do this is to create an itemized list of everything you plan to spend money on, and if possible, create a small reserve fund to cover any unexpected expenses.
- Book food and entertainment. You should be looking into booking both food and entertainment arrangements at least four to six weeks in advance, but it doesn’t hurt to start even sooner. When it comes to food, be sure to have options that accommodate people with special dietary considerations. And with entertainment, consider options like live music, contests, raffles, and hiring a photographer.
- Get plenty of help. The day of the party, be sure you have a team of people committed to helping out. You can assign tasks to people—small things they can do to help over the course of the event—so that the party goes smoothly. Also remember that you’ll probably want at least a few people to help you clean up once the party’s over.
Planning and producing a corporate holiday party is a big job, and this list of helpful tips certainly doesn’t cover all of the logistics required to make your event a success. If you’re feeling overwhelmed by the holiday party planning process—or you simply want to trust the job to the pros—contact us today. Our Event Services team has decades of experience helping to produce hundreds of memorable events—and we’d love to show you what we can do.